Participant Check-Ins
Participant Check-Ins lets golfers and club members check in on arrival at the course, replacing paper registration and queues at the counter. Golfers can add and pay for guest fees and buggy rentals from their phone, and the check-in is synced with the tee time reservation it belongs to. Every transaction runs through secure payment integration and generates a digital receipt.
Nobody walks in on a booking they do not hold
Saturday Medal, first tee, 07:00 to 09:20 07:12Counter ready
Present a QR, a card or a face to check the next arrival in.
Every scan is matched against a real booking before the gate opens.
Signed off as Officer Nurul Aisyah. Nothing bypasses the rules silently.
Session roster 18 expected
Tap anybody who is already in to scan them back out. The check-out records how long they were on site and closes the attendance record.
Sample counter. Nobody is checked in, no fee is charged and no attendance record is written.
Participant Check-Ins at work
What these features look like on the ground, in a Malaysian property.
Participant Check-Ins features
Everything included, in one place.
- Quick participant check-ins upon arrival at the golf course
- In-app payment for guest fees
- Convenient rental of buggies with integrated billing
- Synchronization with tee time booking systems for streamlined operations
- Secure payment integration for safe and efficient transactions
- Digital receipt generation for all transactions for record-keeping
- Integration with club membership databases for member privileges
- Reporting and analytics tools for organizers to track check-ins and transactions
- User profiles for personalized experiences and transaction history tracking
- Check in by QR code scan, access card tap, face recognition, booking ID lookup, self check-in kiosk or manual entry by staff
- Every scan is matched against a real booking before entry is granted, so nobody gets in on a booking they do not hold
- Denied scans are recorded with the exact reason, such as no booking for that session, expired pass or wrong access point
- Manual and override check-ins require a written reason and record the officer name, so nothing bypasses the rules silently
- Check-in consumes the class pass credit automatically, and the credit can be restored with a reason if the denial was in error
- Live session roster showing expected, arrived and still missing participants, updating on the coach tablet and in the office at the same second
- Configurable no-show cut-off per session, after which anybody who never scanned in is marked automatically
- Check-out scanning records the duration on site and closes the attendance record
- Prerequisite checks at the door, such as guardian consent for children sessions, before entry is allowed
- Attendance status lifecycle covering Checked-In, Checked-Out, Denied and No-Show
- Live room count against capacity so a session can never quietly exceed its safe limit
- Attendance register, no-show report, denied entry log, coach roster and hours, and dormant member reporting
- Full scan level export with timestamps, methods and booking references for payroll, analytics and audit
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