Management Accounts
Management Accounts is the document library the management office uses to keep a property financial papers in one place: monthly income and expenditure statements, audited financial statements, approved budgets, sinking fund and bank statements, and rate notices. A staff member gives the document a title and a short note, attaches one PDF, JPG or PNG, and it joins a numbered list that records who uploaded it and when. The list is searchable by title, pages at whatever record count you prefer, exports to PDF or Excel, and prints. Read the feature list below carefully before you buy on this page. This module stores documents and nothing more: it does not calculate, total, reconcile or forecast, and it has no version control, no per-document permissions and no download tracking. It also has no resident app screen, so the library is read in the management console. The financial reporting itself, revenue summaries, cash flow, the invoice ledger, receivable ageing and SST, is produced by the separate accounting and invoicing modules. See the E-Invoicing module for billing and the Customer Accounts module for what an owner sees of their own account.
Document library
Every paper the committee signs off, filed under the period it belongs to
Pick a divider on the binder. The filed paper opens, the statement printed on it reads out, and the index slip at the foot names who put it there.
What this module does
It stores, attributes, searches and exports these papers. Every figure you see, down to the totals, the variance column and the surplus line, was already printed on the paper by the accountant and the invoicing module before it was filed. Nothing here is calculated, totalled, reconciled or forecast by this module.
Soft delete only, so a removed paper stays in the database behind the Deleted filter. There is no version control and no download tracking: a correction is filed as a fresh copy. Read in the management console, with no resident app screen.
Sample library. No document is stored and no file is uploaded.
Perbadanan Pengurusan Residensi Anggerik
Management accounts, July 2026
Prepared by Chan and Rahim, Chartered Accountants
The statement is wider than this screen. Drag it sideways to reach the later columns.
Figures as printed in the filed paper. The maintenance account and the sinking fund are reported separately, as the Strata Management Act 2013 requires, so sinking fund money is never used to flatter a maintenance deficit. The ledger behind these figures, the receivable ageing and the SST reporting are produced by the invoicing and accounting modules, not by this library.
Management Accounts at work
What these features look like on the ground, in a Malaysian property.
Management Accounts features
Everything included, in one place.
- A staff document library for the property financial papers: management accounts, audited statements, budgets, bank statements and rate notices
- New Document form with exactly three inputs: Title, Content and one attachment in PDF, JPG or PNG format
- Every row records a running number, the upload date, the title, the remark, the uploader name and a Download link to the attachment
- Uploads are attributed to the staff member who made them, so no document in the library is anonymous
- Search the list by document title, and choose how many records are shown per page
- Soft delete only: a removed document moves behind the Deleted filter and stays in the database
- Export the document list to PDF or Excel, or print it straight from the screen
- Switched on per property by module licensing, and restricted to console users whose role carries the Management Accounts privilege
- Please note: this module stores and lists documents. It does not calculate, total, reconcile or forecast anything
- There is no version control, no per-document access control, no download tracking and no publish notification. Uploading a corrected copy is how a revision is handled
- There is no resident app view. The Management Accounts tile in the resident app is not wired to a screen, and the library is read in the management console
- Revenue summaries, cash flow, the invoice ledger, receivable ageing and SST reporting are produced by the separate accounting and invoicing modules, not by this one. See the E-Invoicing module
- Resident-facing statements, invoices and receipts are handled by the Customer Accounts and E-Invoicing modules
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